Sample of the Business Travel Requirements for a Japan Visa for Indian Citizens
Appointment System
This Consulate operates an appointment system for visa issuance. After we have received all the materials required in support of your visa application, CIBTvisas will schedule an appointment with the Consulate to submit your visa application.
Please Read
All documents should be printed single-sided. The Embassy does not accept any documents printed on both sides.
Passport
The applicant's actual passport. The passport must:
Have at least two blank visa pages
Be valid for six months beyond exit date
Not be damaged in any way
Photograph(s)
You must provide two colour, passport type photographs that meet the following criteria:
Be taken within the last three months and printed on high quality photo paper
Be taken against an all white background
Be 2 inches by 2 inches in size
Provide the full frontal view of your head with your face centered in the middle and displaying a neutral (non-smiling) expression
You may wear neither spectacles nor headwear except for religious purposes
Your photos should not be affixed to your application and they may not display evidence of adhesive or staples
Business Cover Letter
You must provide an original Business Cover Letter from the applicant's Indian employer. All letters must be printed on company letterhead that displays an Indian postal address in order to prevent a rejection and possible delays with your visa request.
Note that most embassies require the Business Cover Letter to be dated within one month of application submission.
In addition your Business Cover Letter must:
Be addressed to The Visa Officer, Consulate General of Japan, Bengaluru
Specify who will cover the cost of the trip
Explain in detail the exact purpose of trip, the exact entry and exit dates and the itinerary
Be signed by an authorized signatory
Include the full name, job title and contact number of the signatory, clearly mentioned alongside the company stamp
Letter of Invitation
This must be provided as one of the following documents:
An original letter of invitation from the company the applicant is visiting. This letter must:
Be on company letterhead paper
Indicate the applicant's full name and date of birth
Indicate the applicant's passport number and job title
Specify who will cover the cost of the trip
Explain in detail the exact purpose of trip, the exact entry and exit dates and the itinerary
Be signed by an authorized signatory
Include the full name, job title and contact number of the signatory, clearly mentioned alongside the company stamp
Be addressed to The Visa Officer, Consulate General of Japan, Bengaluru
OR
An original Letter of Guarantee which can be found in the CIBTvisas application pack. The letter must have the inviting company's seal endorsed on the document.
Proof of Employment
An original letter from the applicant's employer confirming employment. This letter must:
Be on company letterhead paper
Include the full name of the applicant
Include the start date and position held in the company
Be signed by an authorized signatory
Include the full name, job title and contact number of the signatory, clearly mentioned alongside the company stamp
Be addressed to The Visa Officer, Consulate General of Japan, Bengaluru
Proof of Financial Means
This must be provided as updated personal bank statements from the applicant's salary account for the last six months. The bank statements must:
Be original and printed in an A4 format
Be signed and stamped by a bank officer
Include the applicant's full name, address and account details
Note: If the applicant's name on the Bank Statement is not the sameas shown in the applicant's passport, the following additional documents must be provided:
A copy of the applicant's Pan Card
A copy of the applicant's Aadhaar Card
Proof of Travel Arrangements
Details of travel arrangements. This must be provided as:
An original flight confirmation showing onward/return travel
An original hotel confirmation showing the applicant's full name
Income Tax Return
The applicant's original tax return for the last two years
Note: If the applicant's name on the Tax Return is not the sameas shown in the applicant's passport, the following additional documents must be provided:
A copy of the applicant's Pan Card
A copy of the applicant's Aadhaar Card
Copy of Passport
A copy of the first and the last information page of the applicant's passport
Visa Application Form
One fully completed and signed visa application form. The form must:
Be typed in capital letters
Be printed and signed by the applicant
Include the applicant's mobile number and e-mail address
Supplementary Form
One fully completed "schedule of stay" supplementary form which can be found in the CIBTvisas application pack.
CIBTvisas Order Form
Provide the CIBTvisas Order Form included in this kit.
Please note that all card payments will only be made upon completion of the visa application process.
Applicants holding previous passport(s)
Applicants must provide the original of previously issued passport(s), if applicable.
Passports not issued in New Delhi
Applicants with a passport that was not issued in New Delhi must provide an original proof of address for the last six months (i.e. a utility bill in the applicant's name, a valid lease agreement or the applicant's Aadhaar card)
Applicants sponsored by Inviting company
If the inviting company is covering the cost of the applicant's trip, additional documents are needed:
An original Letter of Guarantee provided in the CIBTvisas application pack
An original Certificate of Incorporation of the inviting company